F1

F2

F3

F4

F5

F6

F7

F8

F9

F10

F11

F12

Plain

Help/OffAss

Move

AutoText Insert

Repeat Cmd

Go To

Next Pane

Proofing

Extend Selectn

Update Sel Field

Menu Bar

Next Field

Save As

SHIFT

Reveal Fmt

Copy

Change Case

Rep Find/GoTo

Go Back to Prev Rev

Prev Pane

Thesaurus

Reduce Selectn

Field Codes/Results

Short-Cut Menu

Prev Field

Save

CTRL

Task Pane

Print Prevw

Spike

Close Doc Win

Restore Doc Win Sz

Next Doc

Move Doc Win

Resize Doc Win

Insert Blank Field

Maximize Doc Win

Lock Field

Open

CTRL-SHIFT

 

 

Unspike

 

Edit Bookmark

Prev Doc

Update Link

Extend Sel/Blk

Unlink Field

Activate Ruler

Unlock Field

Print

ALT

Next Field

 

Create AutoText

Quit Word

Restore Word WinSz

Next Doc

Find Nxt Spell

Run Macro

ALL Field Codes/Res

Max. Word Win

Disp VB Code

 

ALT-SHIFT

Previous Fld

Save

 

Quit Word

 

Prev Doc

Trnslate Pane

 

Do Field Click

Disp Smart Tag Inf

Script Editor

 

CTRL-ALT

System Info

Open

 

 

 

 

HHC

 

 

 

 

 

 

 

 

General Shortcuts in Word 2003 (dependent on option settings eg: Insert|Autotext|Autotext, Tools|AutoCorrect Options|AutoFormat):

 

Numbered List: Start paragraph with a number followed by a dot followed by white space.

 

Bulleted List: Start paragraph with * (asterisk) followed by white space.

 

Single Thin Border (margin to margin): Start a new line with at least three - (hyphens) followed by ENTER.

 

Double Thin Border (margin to margin): Start a new line with at least three = (equals) followed by ENTER.

 

Single Thick Border (margin to margin): Start a new line with at least three _ (underscores) followed by ENTER.

 

Thick & Thin Border (margin to margin): Start a new line with at least three # (hashes) followed by ENTER.

 

Thick Dotted Border (margin to margin): Start a new line with at least three * (asterisks) followed by ENTER.

 

Thin Wavy Border (margin to margin): Start a new line with at least three ~ (tildes) followed by ENTER.

 

Word(s) in BOLD: Precede first word with * (asterisk) and end last word with *.

 

Word(s) UNDERLINED: Precede first word with _ (underscore) and end last word with _. [this may cause italics rather than underlines ???]

 

Thin Arrows (or ): Type <-- or --> Thick Arrows( or ): Type <== or ==>

 

Generate fox Paragraphs: Start a new paragraph (not after a page-break or column-break) with =rand(m,n) followed by ENTER. (Option Tools|AutoCorrect Options|AutoCorrect/Replace As You Type must be enabled.)

m represents the number of paragraphs to generate, "n" the number of "fox" sentences per paragraph (five if ",n" omitted). "=rand()" will generate three paragraphs of five "fox" sentences each. See Q157373.

 

Starting a TABLE: Start a new paragraph with + (plus) followed by a number of - (hyphens), = (equals) and/or +, and ending the line with + followed by ENTER.
Each + determines a column boundary, and the number of consecutive - and/or = determines the width of the column. Only one row is created initially.

 

Auto Styles (assumes that the starting style is Normal):

Title: First line of document if BOLD, CENTRED and then UNBOLDENED before pressing ENTER at end of the line, with no terminating punctuation.

Subtitle: The second or third line similar to and after the Title line.

Heading 1: LEFT JUSTIFIED single-line paragraph EMBOLDENED at beginning of the line and then UNBOLDENED without terminating punctuation before pressing ENTER.

Heading 2: Any line of document if BOLD, CENTRED and then UNBOLDENED before pressing ENTER at end of the line, with no terminating punctuation, which does not qualify as Title or Subtitle.

Body Text: CENTRED and BOLD over two or more lines with SHIFT-ENTER at the end of each intermediate line.

Body Text 2: LEFT JUSTIFIED and BOLD over two or more lines with SHIFT-ENTER at the end of each intermediate line.

 

(There may be other auto-styles to be discovered. Note that these do not always work as described sometimes it is necessary to reselect the paragraph to invoke.)


 

KEY

CTRL

CTRL-SHIFT

ALT

ALT-SHIFT

ALT-CTRL

0

Add/Remove 1 line of Space Prec Text

 

 

 

 

1

Single Spaced Line

 

 

Show All Headings With "Heading 1" Style (Outline)

Apply "Heading 1" Style

2

Double Spaced Line

 

 

Show All Headings up to Heading 2 Style (Outline)

Apply "Heading 2" Style

3

Lock Field

 

 

Show All Headings up to"Heading 3" Style (Outline)

Apply "Heading 3" Style

4

Unlock Field

 

 

Show All Headings up to"Heading 4" Style (Outline)

 

5

1.5 Spaced Line

 

 

Show All Headings up to"Heading 5" Style (Outline)

 

6

Unlink Field

 

 

Show All Headings up to"Heading 6" Style (Outline)

 

7

 

 

 

Show All Headings up to"Heading 7" Style (Outline)

 

8

 

Display/Hide Non-Printing Characters

 

Show All Headings up to"Heading 8" Style (Outline)

 

9

 

 

 

Show All Headings up to"Heading 9" Style (Outline)

 

A

Select Whole Doc

Create All Caps

Table menu

Show/Hide All Text or Headings (Outline Mode)

Insert Annotation

B

Toggle BOLD Font

Toggle BOLD Font

 

 

 

C

Copy Text/Graphics to Clipboard [1]

Copy Formats

Close Full Screen View

Close Pane

Insert Copyright Symbol

D

Font Options

Toggle Double- Underline Text

 

Insert Date Field

 

E

Centre Text

Toggle Track Changes on/off

Edit menu

Edit Mail Merge Data Document

Insert Endnote

F

Find Text/Formatting/Special Items

Change Font

File menu

Insert Merge Field

Insert Footnote

G

Go To

Word Count List

 

 

 

H

Find/Replace Text/Formatting/Special

Toggle Hidden Text Formats

Help menu

 

 

I

Toggle ITALIC Font

Toggle ITALIC Font

Insert menu

Mark Citation/Table of Authorities Entry

Toggle in and out of Print Preview

J

Justify Text (spaces only)

Distribute Text (all characters evenly)

 

 

 

K

Insert Hyperlink

Create Small Caps

 

Preview Mail Merge Document

Start AutoFormat

L

Left Align

Apply Bullet List Style

 

Show First Line (Outline)/All of Body Text

Insert ListNum Field

M

Indent from Left

Remove Left Indent

Em Space (CUSTOM)

Print Merged Doc

Insert Comment/Annotation

N

New File

Apply/Restore Normal Style

En Space (CUSTOM)

Merge a Document

Normal View

O

Open File

Research Lookup (Online)

Format menu

Mark TOC Entry

Outline View

P

Print

Change Font Point Size

 

Insert Page Field

Print Layout View

Q

Restore Paragraph Style

Change to Symbol Font

 

 

 

R

Right Align

Word Count Recount

 

Header Footer Link

Insert Registered TM Symbol

S

Save File

Select Style Name Field in Tool Bar

 

 

Split a Window

T

Create Hanging Indent

Remove Hanging Indent

Tools menu

Insert Time Field

Insert TM Symbol

U

Toggle UNDERLINE Text

Toggle UNDERLINE Text

 

Update Fields

Update AutoFormat/Remove All Borders from a Table

V

Paste Text/Graphics from Clipboard

Paste Formats

View menu

 

Translate Prev AutoText Entry

W

Close File

Toggle UNDERLINE WORD

Window menu

 

 

X

Cut Text/Graphics to Clipboard

Toggle XML Tag View

Toggle Char Code (HEX)

Mark Index Entry

 

Y

Repeat Last Action (F4)

 

 

 

Repeat Last Find

Z

Undo Last Action

Remove Formatting(Restore Plain Text)

 

 

Go Back To Previous Cursor Location

 

 

 


 

KEY

SHIFT

CTRL

CTRL-SHIFT

ALT

ALT-SHIFT

ALT-CTRL

> 

 

Increase Font Size to Next Available

 

 

 

 

< 

 

Decrease Font Size To Prev Available

 

 

 

 

]

 

Increase Font Size by One Point

 

 

 

 

[

 

Decrease Font Size by One Point

 

 

 

 

U/SCORE

 

Non-Breaking Hyphen ‑

 

(See ALT-SHIFT-MINUS)

 

 

=

 

Apply Subscript (Auto Spacing)

Apply Superscript (Auto Spacing)

 

(See ALT-PLUS)

Add Command to a Menu (Cursor becomes thick plus-sign then ???)

ASTERISK

 

Display/Hide Non-Printing Characters

 

 

 

 

BKSPACE

 

Delete WORD to Left

 

Undo

Redo

 

INSERT

Paste Text/Graphics from Clipboard

Copy Text/Graphics to Clipboard

 

 

 

 

DELETE

Cut Text/Graphics to Clipboard

Delete WORD to Right

 

 

 

 

ENTER

Line Break

Page Break

Column Break

Repeat Last Action (F4)

Insert Style Separator ???

Insert Style Separator

PERIOD

 

 

(See CTRL->)

 

 

Insert Ellipsis

Extend Selection One Character Right

Move One Word Right

Extend Selection to End of Word

Go forward one web page

Demote Paragraph [Next Heading Style (1-9)]

Extend Selection One Character Left

Move One Word Left

Extend Selection to Start of Word

Go back one web page

Promote Paragraph [Prev Heading Style (9-1)]

Extend Selection One Line Down

Move One Paragraph Down

Extend Selection to End of Paragraph

Move to Next Frame/Object; Show DD List in Form Field

Move Selected Paragraphs Down

 

Extend Selection One Line Up

Move One Paragraph Up

Extend Selection to Start of Paragraph

Move to Prev Frame/Object; Show DD List in Form Field

Move Selected Paragraphs Up

 

END

Extend Selection To End of Line

Move to End of Document

Extend Selection to End of Document

Move to Last Cell in Row

Ext Selection to End of Row

 

HOME

Extend Selection To Start of Line

Move to Start of Document

Extend Selection to Start of Document

Move to First Cell in Row

Ext Selection to Start of Row

Select Browse Object

PGDN

Extend Selection One Screen Down

Move to Start of Next Browse Object

 

Move to Last Cell in Column

Ext Selection to End of Column

Move to Bottom of Window (plus Extend Sel with Shift)

PGUP

Extend Selection One Screen Up

Move to Start of Prev Browse Object

 

Move to First Cell In Column

Ext Selection to Start of Column

Move to Top of Window (plus Extend Sel with Shift Key)

TAB

 

Insert TAB in Table Cell

 

 

 

 

PLUS

 

(See CTRL-SHIFT-=)

 

Expand Text Under a Heading

 

 

MINUS

 

Optional Hyphen

Non-Breaking Hyphen ‑

 

Collapse Text Under a Heading (Outline Mode)

Remove Command from Menu (Cursor becomes thick minus-sign select menu item to be removed and left-click)

SPACE

 

Restore Character Format/Style

Non-Breaking Space  

Show Program Icon Menu

 

 

GRAVE

a e i o u A E I O U

 

 

 

 

APOST

 

a e i o u d y A E I O U D Y ' " ݒ

 

 

 

 

CARET

 

a e i o u A E I O U

 

 

 

 

TILDE

 

a n o A N O ` "

 

 

 

 

COLON

 

a e i o u y A E I O U Y

 

 

 

 

@

 

a A <spacebar>

 

 

 

 

&

 

a o s A O

 

 

 

 

COMMA

 

c C

(See CTRL-<)

 

 

 

/

 

o c O

 

 

 

 

?

 

 

 

 

 

!

 

 

 

 

 

\

 

Move Between Master/Sub Documents

 

 

 

 

 


 

NUM PAD

Plain (NumLock ON / OFF)

SHIFT (NumLock OFF)

CTRL

CTRL-SHIFT

ALT

ALT-SHIFT

ALT-CTRL

0

0 / Toggle Insert

Same as Shift + Insert

Same as Shift + Insert

Same as Ctrl + Shift + Insert

Start Insert Symbol Code
(4 num)

 

 

1

1 / Same as End

Same as Shift + End

Same as Ctrl + End

Same as Ctrl + Shift + End

 

 

 

2

2 / Same as Down Arrow

Same as Shift + Down

Same as Ctrl + Down

Same as Ctrl + Shift + Down

 

 

 

3

3 / Same as PageDown

Same as Shift + PageDown

Same as Ctrl + PageDown

Same as Ctrl + Shift + PageDown

 

 

 

4

4 / Same as Left Arrow

Same as Shift + Left

Same as Ctrl + Left

Same as Ctrl + Shift + Left

 

 

 

5

5 /

 

Select Whole Document (NumLock ON or OFF)

Select Whole Document (NumLock ON)

Select Table (NumLock OFF)

Select Table (NumLock ON)
Set Normal Style (NumLock OFF)

 

6

6 / Same as Right Arrow

Same as Shift + Right

Same as Ctrl + Right

Same as Ctrl + Shift + Right

 

 

 

7

7 / Same as Home

Same as Shift + Home

Same as Ctrl + Home

Same as Ctrl + Shift + Home

 

 

 

8

8 / Same as Up Arrow

Same as Shift + Up

Same as Ctrl + Up

Same as Ctrl + Shift + Up

 

 

 

9

9 / Same as PageUp

Same as Shift + PageUp

Same as Ctrl + PageUp

Same as Ctrl + Shift + PageUp

 

 

 

/

/
Hide/Display Character Formatting (Outline Mode)

/

 

 

 

 

 

* aster.

* / *
Display all text (Outline Mode)

* / *

 

 

 

 

 

- minus

- / -

- / -

En Dash

 

 

Collapse Text Under a Heading

Em Dash

+plus

+ / +

+ / +

 

 

 

Expand Text Under a Heading (Outline Mode)

Check Action Assigned to Shortcut Key (follow with shortcut key to see current assignment and/or change)

.dot

. / Delete

Delete /

 

 

 

 

 

 

Mouse

Plain

CTRL

CTRL-SHIFT

ALT

ALT-SHIFT

ALT-CTRL

Left Click

Position cursor

Select sentence containing cursor.

 

Select column in a table (in W2003, does Online Research of nearest word to the cursor)

 

Select column in a table (in W2003, does Online Research of nearest word to the cursor)

Left Double Click

Select word
(Triple Click = Select sentence)

 

 

Select whole table (in W2003 also does Online Research of nearest word to cursor)

 

Select whole table (in W2003 also does Online Research of nearest word to cursor)

Left Drag

Select text

 

 

Select text two-dimensionally (ie, drag diagonally).

Drag a graphic and override snap.

Drag a tab stop without snap.

Drag a table column border with column width displayed on ruler.

Drag a toolbar button to a new location or drag it off the toolbar.

 

Copy a toolbar button and drag it to a location on a toolbar.

Left & Right Drag

 

 

 

Drag a table column border with column width displayed on ruler.

 

 

Shift Left Click

Extend Selection to cursor

 

 

 

 

 

 


The following is someone else's work. I can't remember where I got it, so I cannot attribute it correctly. However it is similar to the top of page 1, but is better looking. Both versions are intended to be cut out and laid on top of the keyboard's function keys.

 

Caution: it does not appear to be up-to-date with Word 2003.

 

_ _

 

Microsoft Word Keyboard Template

 

 

Legend: Plain Key Use SHIFT Key Use CTRL Key Use CTRL + SHIFT Keys Use ALT Key Use ALT + SHIFT Keys

F1

F2

F3

F4

 

F5

F6

F7

F8

 

F9

F10

F11

F12

 

Help

Move

AutoText

Repeat Command

 

Go To

Next Pane

Spelling

Extend Selection

 

Update Field

Menu Bar

Next Field

Save As

Key only

Context Help

Copy

Change Case

Repeat Find/Go To

 

Go Back

Previous Pane

Thesaurus

Shrink Selection

 

Toggle Field Code

Shortcut Menu

Previous Field

Save

SHIFT +

 

Print Preview

Cut to Spike

Close Document

 

Restore Doc Win

Previous Window

Move Doc Window

Size Doc Window

 

Insert Field

Max Doc Window

Lock Field

Open

CTRL +

 

 

Insert Spike

 

 

Edit Bookmark

 

Update Source

Select Column

 

Unlink Field

 

Unlock Field

Print

CTRL + SHIFT

Next Field

 

 

Quit Word

 

Restore App Win

Next Window

Next Misspelling

 

 

Toggle All Fields

Max App Window

Go To Annotation

 

ALT +

Previous Field

Save

 

 

 

 

 

 

 

 

Do Field Click

 

 

 

ALT + SHIFT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_ _

 



[1] Press Ctrl-C twice to display the Clipboard Pane (new with Word 2002).